Office Manager / Accounting Assistant

Overview

A well-established service company with approximately $8M in revenue is seeking an organized, detail-oriented Office Manager / Accounting Assistant to support daily office operations, customer scheduling, and light bookkeeping functions. This role is ideal for someone who enjoys a mix of customer interaction, scheduling coordination, and hands-on administrative and accounting support.

Key Responsibilities

Accounting & Administrative Support

• Create and send customer invoices for service calls and completed work
• Assist with accounts payable and accounts receivable
• Perform basic account reconciliations (bank, credit card, customer accounts)
• Maintain accurate financial records and timely data entry
• Work with the company's CPA by providing documentation for tax and year-end processes

Office & Customer Support

• Manage the scheduling of all service-related appointments with customers.
• Call existing customers to confirm services and provide appointment reminders
• Serve as the primary point of contact for customer inquiries related to scheduling, billing, and general service questions
• Maintain organized office operations and manage office supply inventory

Qualifications

• Prior experience in office management and accounting support
• QuickBooks experience required
• Proficient with Microsoft Office and standard office systems
• Strong organizational skills and attention to detail
• Excellent communication skills
• Dependable, proactive, and customer-focused
• Willing to pitch in wherever needed in a small business environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.